--- title: "Record Management of Alfresco and Oracle · Appnovation" url: "https://www.appnovation.com/insights/record-management-alfresco-and-oracle" description: "Compare how Alfresco and Oracle handle records management: declaring records, access, disposal and policy management." --- Article # Record Management of Alfresco and Oracle [![](https://cdn.sanity.io/images/ey850001/production/36eb314260fb474cacc1b3a473d7e8402d997898-68x68.png?w=68&auto=format) Appno Blogger Appnovation Coop](/people/appno-blogger.md) Sep 14, 2015 2 min read ![Record Management of Alfresco and Oracle](https://cdn.sanity.io/images/ey850001/production/58a9eb8f2fcd08759255db967c515fdccf57823b-1400x400.jpg?w=1400&auto=format) As the Record Management application, the following functions must be implemented: -Declare records -Access management -Dispose of records -Manage policies Oracle and Alfresco can both support the features mentioned above. But they have different implementations. The major difference is that Oracle treats the file plan and categories more like the taxonomy and Alfresco leverages the RM site with categories and record folders. With this major difference, Alfresco has the concept of Filing. Once a document is declared as record, it needs to be filed to a file plan, under a category and record folder. The end user will find two copies of the original document sharing the same physical content on the hard drive. The original copy would be frozen and limited functions related to RM would be enabled. The new copy in RM site would be managed under the RM regulations. As for Oracle, when a document is declared as record, it needs to be tagged as a category under a file plan. Oracle has two features, which are not supported by Alfresco: Legal Holds, Hardware Retention. Alfresco provides rich functions like Auditing, Reporting, Custom Metadata, List of Values, Event Management. Record Folder exists both in Oracle and Alfresco. But it’s used with different meanings. In Alfresco, Record Folder is a folder under a category to contain records. The truth is that no records would be allowed directly under the category (a sub-type of cm:folder). In Oracle, the administrators can optionally create the Record Folder under a category. And a record is tagged as a category and it needs to follow the rules under this category. The Record Folder inherits the attributes from its parent category but it allows the administrator to change the inherited attributes like the period of cutoff etc. [![](https://cdn.sanity.io/images/ey850001/production/36eb314260fb474cacc1b3a473d7e8402d997898-68x68.png?w=68&auto=format) Appno Blogger Appnovation Coop · Appnovation](/people/appno-blogger.md) ## Keep reading [![What is Sovereign AI](https://cdn.sanity.io/images/ey850001/production/a5889abdd5e80376912546622e046e3fbef234b4-2496x1664.png?w=640&auto=format)](/insights/what-is-open-source-sovereign-ai.md) Article · 7 min AI ### [What Is Open Source, Sovereign AI?](/insights/what-is-open-source-sovereign-ai.md) Every company is encouraging more AI, and almost every AI bill is climbing. Sovereign AI is about two kinds of control: over your data and over your costs. Here's why open source sits at its foundation. [Iain MacNeil](/people/iain-macneil.md) Article [![AI-first experience design](https://cdn.sanity.io/images/ey850001/production/8bbc2418e87924ef10f36115478a2e10d5bed95e-1584x624.jpg?w=640&auto=format)](/insights/how-build-ai-first-experience-without-throwing-out-everything-youve-already-built.md) Article · 6 min AI Sep 10, 2026 ### [How to Build an AI-First Experience Without Throwing Out Everything You've Already Built](/insights/how-build-ai-first-experience-without-throwing-out-everything-youve-already-built.md) Users now expect a direct answer, not a list of links to click through. Here's how organizations can layer an AI-First experience onto their existing website or app, in weeks rather than years. [Andrew Douglas](/people/andrew-douglas.md) Article [![What Becomes Possible When AI Can Read All the Data](https://cdn.sanity.io/images/ey850001/production/c28ab0bd26753421ee42937e13adc7a7f19b47f0-1296x510.jpg?w=640&auto=format)](/insights/what-becomes-possible-when-ai-can-read-all-data.md) Article · 4 min AI Sep 09, 2026 ### [What Becomes Possible When AI Can Read All the Data](/insights/what-becomes-possible-when-ai-can-read-all-data.md) Most of the world's data has never been analyzed, only sampled. AI changes that. How AI-ready data platforms unlock questions no one could ask before. [Appnovation](/people/appnovation.md) Article ## Get the thinking, *before everyone else.* One considered email a month. New essays, field notes from live engagements, and the occasional strong opinion. No noise.