According to recent research, about 80% of information in a company is content and knowledge workers who spend about 30% to 40% of their time on document related tasks. But unfortunately only 5% of them use Enterprise Content Management (ECM), which means they spend about 2.4 to 3.2hrs per day to manage (find/create/update) documents manually. Especially, the time will be significantly increased if their tasks are related to the web content management. For this reason, we have posted blogs and hosted a technology event to emphasize that -Document Management System is critical to any organization and Document Management System is employed to manage documents easily by reducing the work and time of the organization’s employees- For instance, let's consider the following scenario: As a member of web content managers, you may want to create the source document in MS Word format for editing and keep the source document in the same format, but you would like to create a PDF version of the document for publishing on the web site. Of course you want to ensure that whenever any web content managers update the same source document in MS Word format the transformed PDF source also gets updated. Without ECM web content managers have to spend their time to manage several types of the same document whenever they edit the document. Also, they have to carefully update the document when another web content manager concurrently updates the same document. However, with Alfresco as one of great ECMs, all of these tasks such as versioning documents and transformation to different MIME types will be done easily and efficiently.
That is, Alfresco makes it easier for web content managers to manage who creates, edits and publishes content. Alfresco has built-in ability to transform documents between formats and web content managers can do it manually, or by invoking a rule on a repository. In addition, since Alfresco uses pre-defined publishing workflows, you can allocate specific publishing rights to various individuals. But in some cases it is not possible to transform a document to a different MIME type using Alfresco when Alfresco does not have the built-in transformation. No worries! One of the biggest advantages of Alfresco development is that it is based on a modular principle, which makes it easy to add functions to it. By integrating a 3rd party or in-house library into the Alfresco transformation registry, you can transform the document to a document type you want to transform. Again, Alfresco Content transformation simplifies and accelerates the web publishing process by transforming documents into web content. If you want more details on the integration of ECM to your application then contact us or simply post your comment on this blog.